Cold outreach to Energy companies
The buyer is the Renewable Energy Project Manager, typically measured on project completion timelines. They respond to outreach when the message highlights solutions that streamline project workflows or enhance collaboration with stakeholders, especially if it addresses the common delays caused by regulatory hurdles or supply chain issues.
Written and maintained by the SoloRiff team, who build outbound software and run outbound with it. The figures below are our own: we measured 550 energy company domains over public DNS on 2026-09-03. Last updated 2026-09-03.
What actually hurts
- project delays due to regulatory changes
- communication breakdowns among stakeholders
- supply chain disruptions
- increased scrutiny from investors
The playbook
- 01
Identify projects with delayed timelines
Use project tracking tools to filter for renewable energy projects that are behind schedule. Look for projects that have missed key milestones in the last quarter, as these indicate potential pain points where your solution can add value.
- 02
Research regulatory compliance challenges
Investigate recent regulatory changes impacting renewable energy in their region. Tailor your outreach to address specific compliance issues that could be affecting their project timelines, showing that you understand their unique challenges.
- 03
Highlight collaboration challenges
Craft your message to emphasize how your solution can improve communication among stakeholders involved in the project. Mention common complaints about miscommunication or delays in approvals that may resonate with their daily experiences.
- 04
Leverage recent industry news
Reference a recent news article about a major shift in the energy sector, such as a new government initiative supporting renewables. This demonstrates your awareness of industry trends and positions your outreach as timely and relevant.
- 05
Suggest a specific time for a call
Propose a call during a typical project review period, such as end-of-quarter planning sessions. This increases the likelihood of them being available and interested in discussing solutions that can help them meet their deadlines.
Can energy companies even receive your mail?
We measured the DNS of 550 energy companies, sampled evenly across company sizes, to see how many authenticate their own email. It matters in both directions: a domain that does not authenticate is a domain whose team is used to mail going missing — and if your own domain is in the gap, yours is the mail going missing.
Publishes a DMARC policy of quarantine or reject — the domain actually asks receivers to act on failures.
The gap is the finding: 21.6% of 1–10-person companies against 85.8% of the largest — 64 points apart. Small companies are where the unauthenticated domains are, and small companies are who most cold outreach is aimed at.
Where does your domain sit?
Same three lookups, run live against your domain. Nothing is stored and nothing is emailed to you.
How this was measured
Company domains were sampled within employee-count bands, then queried over public DNS for SPF (TXT at the apex), DMARC (TXT at _dmarc.) and MX. One domain per company, deduplicated. Anyone can reproduce any single row of this with dig.
DKIM is deliberately absent. A DKIM key lives under a selector that cannot be enumerated from outside the domain, so a company with flawless DKIM under a name we did not guess would be counted as having none. That would measure our guess list, not the industry.
Domains with no MX record are excluded rather than counted as failures — parked and redirect-only domains would otherwise drag every figure down and make the result an artefact of the sample.
Sampled within bands, so this describes the population of companies, not of employees: a 10-person company counts once, as does a 10,000-person one. Each band is at least 60 domains; bands below that are not published. Figures are percentages of the sample, not of the whole industry, and we publish no company names — only counts.
Measured 2026-09-03. Re-measured monthly.
The full census across every industry — sortable, with sample sizes, free to reuse under CC BY 4.0.
Subject lines that fit
- Overcoming project delays
- Improve stakeholder collaboration
- Navigating regulatory challenges
Questions
- Why do renewable energy project managers ignore outreach about software solutions?
- They often receive generic pitches that don't address their specific project challenges. If the outreach fails to mention relevant industry issues or doesn’t show an understanding of their unique pain points, it’s likely to be overlooked.
- What common objections do project managers have about new tools?
- A frequent objection is the concern about the learning curve associated with new software. They may worry about the time it takes to train their team and the potential disruption to ongoing projects during the transition.
- How can I make my outreach stand out to energy project managers?
- Tailor your message to include specific examples of how your solution has helped similar projects overcome delays or improve efficiency. Highlighting concrete results and industry knowledge can significantly increase engagement.
- What timing is best for reaching out to project managers?
- The best time to reach out is typically at the end of the fiscal quarter when project managers are reviewing their progress and planning for the next phase. They are more likely to be open to new solutions that can help them meet their goals.
Or have it run itself
SoloRiff does every step above on its own — finds the companies, finds the people, writes each of them individually, and handles the replies. Drop your URL and watch it work before you sign up for anything.
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